Board will purchase mini-excavator for town’s Water/Sewer Department

The Oakland Board of Mayor and Aldermen has unanimously awarded a bid for purchase of a mini-excavator for the town’s Water and Sewer Department.
Board members took the action during their June 19 regular monthly meeting on a motion offered by Alderman Karl Chambless and seconded by Alderman Kelly Rector.
The board had voted unanimously on April 17 to advertise for bids on the mini-excavator.
The competitive bidding process was conducted in accordance with specifications developed by Public Works Director Harvey Ellis and all applicable legal requirements.
A bid of $34,763.33 submitted by H & E Equipment Services of Memphis was the lowest of four received by June 12.
The board authorized Mayor Chris Goodman to provide Notice of Award and to execute the contract documents with the successful bidder. As specified in the Instructions to Bidders, “contract security” must be provided with the executed documents.
Funds for the purchase had been allocated to the Water and Sewer Department in Oakland’s 2013-14 fiscal year budget under the General Purpose Machinery and Equipment line item.
During discussion shortly before the vote, Chambless asked how soon the board could expect the mini-excavator to be delivered.
Town Recorder Tammie Hightower said H & E Equipment Services must sign the contract after it receives the Notice of Award. Then, it can negotiate the delivery date with the town.
“They’re located in Memphis,” Ellis said, “so they’re local. I don’t see a big time gap there.”
And Goodman noted that “all that will be complete” before he signs the contract.
Alderman Billy Ray Morris asked whether all new equipment that is purchased will have the town’s “logo” painted on it. Ellis said he will begin the process of adding it to the “inventory.”
“We are working toward doing all of our equipment as you suggested months ago,” he told Morris. “So, this will be right in line with that.”
Goodman said the company that is conducting Oakland’s audit has recommended that the town get its capital assets “tagged and recorded.” So, he said that “exercise” will take place, not just in the Public Works Department, but throughout the town.